How to make your business more efficient

Are you looking for some startup business advice, including how to make your business more efficient?  Whether you’re thinking about starting a new business or you have an established startup, Maximum Solutions Consulting Ltd can help.  Steve Wyatt, Business Improvement Consultant London is an expert in service excellence, business operations management and business process improvement.  He has +20 years professional work experience in senior business management and leadership roles in financial services, education and consulting.  Steve has led change initiatives, restructured teams and knows how to make your business more efficient.  Click here to learn more about Business Advisory Services, London.

Business Improvement Consultant London

A Business Improvement Consultant, also known as a Business Advisor, provides professional business advice.  This can include; how to make your business more efficient, how to mitigate risk etc.  The primary goal of a Business Improvement Consultant is to help clients develop, improve and grow a business.  They do this through providing specialist business advice, which provides solutions to solve business problems.

Typically, Business Improvement Consultants are specialists in a particular business area(s).  For example, legal, accounting and financial, HR, business operations management and business process improvement.  From the get-go and regardless of the area of focus, a Business Improvement Consultant needs to demonstrate value and return on investment.  Steve, Business Improvement Consultant London, works with business owners, managers and teams to understand the current state and where clients want to be (future state).  The gap analysis determines what needs to happen and ultimately, how to make your business more efficient.

Startup business advice from Steve Wyatt, Business Improvement Consultant London

First and foremost, business owners need to be clear about what they want to achieve, with realistic and time-bound goals.  This includes, understanding the current as is state and the future to be state (the what), along with the reasons for change (the whys) and ways to achieve change and improvement (the how).  e.g. how to make your business more efficient.

Before looking at how to make your business more efficient, carefully think about the answers to these questions:

  • What is the current and future desired business process?
  • Why do you want to make improvements? / What is driving the need to make your business more efficient?  g. resource, cost, risk, technology (manual inputs and workarounds) or something else?
  • What are the pitfalls (and advantages) of making business process improvements?
  • Who are the key stakeholders in the process?
  • Have you and will you, involve the key stakeholders? If not, why not?  Staff who do the day-to-day work/tasks are best placed to make your business more efficient because they’re closest to the current process
  • What are the cost and risk implications of making improvements/changes? For example, the impact on Business as Usual (BAU) whilst delivering a project or business process improvement.
  • Have you created a project plan, and do you know how to manage a project effectively?
  • Have you created a Risk Register? This will help you keep track of the risks and opportunities, as well as provide tasks/actions to either eliminate, reduce, improve or control (ERIC) the risks
  • Are there any lessons from previous and relevant projects, which you can learn from?

Free startup business advice

Steve, Business Improvement Consultant London has published several short videos to help small business owners and managers.  If you’d like to browse the available free business advice for startups, please click here.

Alternatively, for a specific short tips video, including how to make your business more efficient, please see below:

If you find a video helpful, please give a thumbs up (like) to show your support.  To help other people in your network, you can also use the ‘Share’ button under each video.

Tools on how to make your business more efficient

There are a variety of tools and different ways to reach business process improvements.  It’s important to feel comfortable with how change will be achieved, and the steps involved.   By mapping out the process steps of an existing process, you can identify what is necessary and what is creating duplication and waste.

Below are some examples that can be used to identify and learn how to make your business more efficient:

  • Mind Map, which is used to visually organise information
  • SIPOC (Supplier, Input, Process, Output, Customer), which is used to display the applicable components of a process
  • Swim Lane, which is used to identify the stakeholders involved in the process as well as the relevant steps

You need to carefully plan and manage any change because change management is a process in itself.  If done well, it will promote buy-in, acceptance of proposed changes and a more timely adoption of improvement(s).  With this in mind, a good Business Improvement Consultant will provide business advice on how to communicate change timely and effectively.  This could include; facilitating workshops with stakeholders, communicating the benefits of the improvements to each set of stakeholders (remember to think about internal and external clients, suppliers etc.) and running a pilot to seek feedback and create some ‘positive’ reinforcers who can then help ‘sell’ the improvements/changes to a wider audience.

Keep in mind that generally, people are resistant to change.  This is because the idea of change can generate worry and frustration, which is unsettling for those directly (and sometimes indirectly) affected.  A useful tool to go through is the Change Curve, which shows the different points and feelings that people go through during the change cycle.

Click here if you would like to arrange a no obligation call to learn more.